New Employee Resources

Human Resources will handle the I-9 process for all faculty, administrative, and staff employees, regardless of citizenship or immigration status, as follows:

      1. Prior to or on the first date of employment, the hiring manager is to inform Human Resources of the established date of hire for the new employee.

      2. Human Resources will reach out to the new employee to provide information regarding completing the I-9.

      3. Those who do not provide acceptable documentation at the time of completing Section 1, are required to return to Human Resources by the third business day after their start date and provide acceptable documentation.

      4. Human Resources will notify hiring managers/designees of any new employees who fail to comply within the federally required time frame and advise the department that the new employee is to be terminated immediately. The employee cannot report to work for a fourth work day without adherence to the federal act.

Human Resources will handle the I-9 process for all student employees regardless of citizenship or immigration status, as follows:

      1. The hiring manager or designee is to advise the new student employee to report to the Human Resources Office on or before the first day of work prior to reporting to his/her work location. Student nurses/workers located at the hospitals may go to their respective Human Resources office.

      2. Upon completion of Section 1 AND 2 of Form I-9, the new student employee will be given a green I-9 status receipt to take to the hiring department – indicating their I-9 status has been cleared. If the student is only able to complete Section 1, but does not have acceptable ID documentation to complete Section 2, the new student will be given a yellow I-9 status receipt informing of the date in which the ID documentation will be due. Student employees should not begin work until either status receipt is provided to the hiring department.

      3. Those who do not provide acceptable documentation at the time of completing Section 1, are required to return to Human Resources by the third business day following their start date and provide acceptable documentation.

      4. Human Resources will notify hiring managers/designees of any new employees who fail to comply within the federally required time frame and advise the department that the new student employee is to be terminated immediately. The employee cannot report to work for a fourth work day without adherence to the federal act.